HAYES CENTER PUBLIC SCHOOLS DISTRICT #079

REGULAR BOARD OF EDUCATION MEETING

MAY 13, 2013

7:00 P.M.

CALL TO ORDER: The regular meeting of the Board of Education for the Hayes Center Public Schools District #43-0079 was held on Monday, May 13, 2013 in the Conference Room at the High School. Notice of the meeting was given in advance by publication and posted in accordance with the Board policy of giving notice of such meetings. Notice of this meeting was given in advance to all Board members.

ROLL CALL- President Anderjaska called the meeting to order at 7:03 P.M. with Superintendent Ron Howard, Principal Peggy Pruter, and Board members Joe Anderjaska, Connie Brott, Britt Hill, Marian Richards and Bob Rosno present. Eric Hill was absent.  The Pledge of Allegiance was recited by those in attendance.

RECOGNITION OF VISITORS: President Anderjaska thanked the visitors for coming.

RECOGNITION OF OPEN MEETINGS ACT POSTER -The Open Meetings Act Poster was in the room and recognized by President Anderjaska.

ADOPTION OF THE AGENDA: Rosno moved, seconded by Brott, to adopt the agenda. Voting yes: Anderjaska, Brott, B.Hill, Richards, Rosno. Voting no: None.  Absent: E. Hill. Motion passed 5-0 with 1 absent.

AUDIENCE COMMUNICATIONS:  Vickie Gohl presented a list of questions to each board member knowing they would not be answered this evening but asked for answers sometime.

Patty Gohl asked the board about the Co-op questions, Mrs. Pruter’s position/principal position, and Mr. Frecks along with other comments and concerns.

SERVICES REPORT-Rosno asked Mr. Bishop about prices on the used buses-Gregg was not able to get any leads on who might be interested in purchasing them. Mr. Cox was asked about the tank inspection and  the highway millings-they are $10/ton and only available to government agencies or schools.

TEACHER ASSOCIATION UPDATE-NONE   

BOARD MEMBER/COMMITTEE REPORTS/REQUESTS: The Building and Grounds committee met and their recommendations were included in the Mid-month memo.

SUPERINTENDENT’S REPORT- Mr. Howard reported that approximately 250 people attended the graduation ceremony and everyone involved did a very nice job. He received a letter from HCEA about concerns with staff input on remediation and incentive plans included in the Strategic Plan. At this time salary and insurance will still be provided but no recommendations will be made for extra incentives for certified staff. Classified staff will be eligible for incentives. Pre-school roundup will be Thursday. He would like the board to consider changing the rates charged for teacherages and putting that money aside for repairs to the teacherages.

PRINCIPAL’S REPORT - Summer School: 33 students were recommended for Summer School. Parents have until Thursday to let us know if their child will be included. At this time no students are required, however some students are working in A+ to earn credits – if these courses are not done, students may be required to complete them in order to receive credits. The day is scheduled to run from 8:30 – 2:30 with time for recess and lunch. Transportation will be provided if needed and a simple lunch and snack will be served. Students will work on building/maintaining identified skills particularly in the areas of reading and math. The new Compass Learning system is up and running and ready to be used for this. Title I Peer Review: We heard back from the State that our elementary plan passed and has approval to operate next year. Our high school plan needs to have one section clarified. That will be sent to the State next week. Rule 10 Review: The areas we must work to meet by November 1 include:  Librarian – we must have a ½ time person certified and scheduled to be the media specialist. This person can earn 6 credits per year toward the endorsement and be considered qualified. Mrs. Pruter contacted the state about a “modification” to the rule 10 requirements for this and the state has told her they are taking it under consideration. Meanwhile we believe we have it covered in-house. Elementary schedules – the state wanted to see a weekly schedule as opposed to representative daily schedule. They also needed to see Art, Health, Science and Social Studies on the list. These have been redone and are ready to be faxed to the State.  Multicultural Education requires a formal plan of implementation as well as an annual report to the Board. We are working on this.  Middle grades Language Arts – we are at the 90% required endorsements. Seclusion and Restraints policy – this is included in the 4000’s now and ready for approval. Schedule – the board received a draft schedule in their packet. This schedule includes the daily remediation period. Mrs. Pruter has begun pre-registration to see where issues arise. Student activities –Students have participated in County Government Day; the seniors were treated to supper at Van Korell’s house; Prom went off well - we had good attendance and good behavior; our students did very well at District Music Contest where we received all I’s and  II’s; the Spring music program was well attended and Mrs. Allen and the students did a very nice job; with the weather this year some track meets were canceled and some postponed – one student made it to State Track-Congratulations Seth Gohl!  The elementary field day was a success; the 8^th and 9^th graders participated in the Know How to Go program sponsored by the Education Quest organization;  we had 2 students make it to State Journalism competition – Kerbie placed 4^th in her event. Tomorrow night is the Honors Banquet at 7:00 and on Wednesday we will have physicals in the afternoon. The elementary students are completing their field trips this week. THE BOARD WOULD LIKE TO CONGRATULATE THE STUDENTS FOR THEIR EFFORTS AND ACCOMPLISHMENTS!

ACTION ITEMS- CONSENT AGENDA-Rosno moved, seconded by Brott , to approve the consent agenda consisting of the approval of minutes of the April 8, 2013 Regular meeting, the April 22, 2013 Special Meeting, Approval of April General Fund additional claims of $3,495.36, Approval of General Fund transfer to Hot Lunch ($10,000.00),Approval of April Depreciation Fund claim of $1,100.00, Approval of May Depreciation Fund claim of $17,135.00, Approval of May Bond interest payment of $37,958.75, Approval of May Qualified Capital Purpose Undertaking Fund claim of $5,025.00, Approval of May General Fund claims $193,905.22(payroll $145,283.14   claims $48,622.08)

Voting yes: Brott, B. Hill, Richards, Rosno, Anderjaska. Voting no: none. Absent: E. Hill. Motion passed 5-0 with 1 absent.

APPOINTMENT OF BOARD MEMBER-Two candidates submitted letters of interest. Amanda Johnson and Kent Fichtner. Rosno moved, seconded by Brott, to cast ballots by voice. Voting yes: B. Hill, Richards, Rosno, Anderjaska, Brott. Voting no: none. Absent:E. Hill.

Rosno moved, seconded by Brott, to appoint Kent Fichtner to fill the vacant position. Voting yes: Rosno. Voting no: Richards, Anderjaska, Brott, B. Hill. Motion failed 1-4.

Richards moved, seconded by Brott, to appoint Amanda Johnson to fill the vacant position. Voting yes: Richards, Anderjaska, Brott, B. Hill. Voting no: Rosno. Motion passed 4-1.

Johnson took her place at the table then read aloud and signed the Oath of Office. President Anderjaska requested that she abstain from voting at this meeting since she didn’t have access to the materials ahead of the meeting.

President Anderjaska declared a short recess at 8:05 P.M. The meeting was called back to order at 8:09 P.M.

CLASSIFIED STAFF SALARIES-Richards moved, seconded by Brott, to go into Executive Session to discuss Classified Staff salaries for the protection of the district. Voting yes: Rosno, Anderjaska, Brott, Hill, Richards. Voting no: none. Abstaining: Johnson. Motion passed 5-0 with 1 abstention.

Hill moved, seconded by Rosno, to do a 2 ½%  raise for Classified Staff, and direct Mr. Howard to work on an incentive pay program for classified staff. Voting yes: Anderjaska, Brott, Hill, Richards, Rosno. Voting no: none. Abstaining: Johnson. Motion passed 5-0 with 1 abstention.

BOARD POLICY REVIEW OF 4000 AND 5000 POLICIES –2^ND Reading-  Richards moved, seconded by Hill, to approve second reading of the 4000 and 5000 policies. Voting yes: Brott, Hill, Richards, Rosno, Anderjaska. Voting no: none. Abstaining: Johnson. Motion passed 5-0 with 1 abstention.

BOARD POLICY REVIEW OF 6000 AND 7000 POLICIES FIRST READING-Rosno moved, seconded by Brott, to approve first reading of the 6000 and 7000 Board Policies. Voting yes: Hill, Richards, Rosno, Anderjaska, Brott. Voting no: none. Abstaining: Johnson. Motion passed 5-0 with 1 abstention.

APPROVE FIRST READING OF SEX OFFENDER POLICY – Rosno  moved, seconded by Brott, to approve first reading of the Sex Offender Policy as mandated by the state. Voting yes:  Richards, Rosno, Anderjaska, Brott, B. Hill. Voting no: none.  Abstaining: Johnson. Motion passed 5-0 with 1 abstention.

APPROVE FIRST READING OF USE OF RESTRAINTS AND SECLUSION POLICY - Rosno moved, seconded by Hill, to approve first reading of Use of Restraints and Seclusion Policy as mandated by state. Voting yes: Richards, Rosno, Anderjaska, Brott, Hill. Voting no: none. Abstaining: Johnson. Motion passed 5-0 with 1 abstention.

ACCEPT RESIGNATION FROM HILLARY BENTLEY –Richards moved, seconded by Brott, to accept Miss Bentley’s resignation and thank her for her years of service. Voting yes: Rosno, Anderjaska, Brott, Hill, Richards. Voting no: none. Abstaining: Johnson. Motion passed 5-0 with 1 abstention.

APPROVE RESIGNATION FROM KALIE CARFIELD-Brott moved, seconded by Rosno, to accept Miss Carfield’s resignation and thank her for her years of service. Voting Yes: Anderjaska, Brott, Hill, Richards, Rosno. Voting no: none. Abstaining: Johnson. Motion passed 5-0 with 1 abstention.

ACCEPT RESIGNATION FROM JEFFERY BARGER- Rosno moved, seconded by Brott, to accept Mr. Barger’s resignation and thank him for his year of service. Voting yes: Brott, Hill, Richards, Rosno, Anderjaska. Voting no: none. Abstaining: Johnson. Motion passed 5-0 with 1 abstention.

APPROVE ELEMENTARY TEACHER CONTRACT FOR 2^ND GRADE- Mr. Howard is recommending Jolene Kerner. Rosno moved, seconded by Hill, to accept Jolene Kerner for the second grade teaching position. Voting yes: Hill, Richards, Rosno, Anderjaska, Brott.  Voting no: none. Abstaining: Johnson. Motion passed 5-0 with 1 abstention.

APPROVE ELEMENTARY TEACHER CONTRACT FOR 5^TH GRADE- Mr. Howard is recommending Ms. Leah Olson for this position.  Rosno moved, seconded by Brott, to approve Ms. Leah Olson for the fifth grade teaching position. Voting yes: Richards, Rosno, Anderjaska, Brott, Hill. Voting no: none. Abstaining: Johnson. Motion passed 5-0 with 1 abstention.

APPROVE COUNSELOR/STUDENT SUCCESS COORDINATOR CONTRACT- Mr. Howard is recommending Paul Polk. Brott moved, seconded by Hill, to accept the contract for Paul Polk as the Counselor/Student Success Coordinator. Voting yes: Richards, Rosno, Anderjaska, Brott, Hill.  Voting no: none. Abstaining: Johnson. Motion passed 5-0 with 1 abstention.

JUNIOR HIGH FOOTBALL AGREEMENT-There was discussion on which direction would be best to go in dealing with the time change and class scheduling.  Hill moved, seconded by Rosno, to work with Wallace for the 2013 football season for Junior High. Voting yes: Rosno, Brott, Hill, Richards. Voting no: Anderjaska. Abstaining: Johnson. Motion passed 4-1 with 1 abstention.

APPROVAL OF BUILDINGS AND GROUNDS COMMITTEE RECOMMENDATIONS FOR CAPITAL PROJECTS- Rosno moved, seconded by Brott to approve the Building and Grounds Committee’s recommendations for Capital Projects. Voting yes: Anderjaska, Brott, Hill, Richards, Rosno. Voting no: none. Abstaining: Johnson. Motion passed 5-0 with 1 abstention.

APPROVAL OF SUBURBAN PURCHASE-Rosno moved, seconded by Hill, to table the suburban purchase. Voting yes: Brott, Hill, Richards, Rosno, Anderjaska.   Voting no: none. Abstaining: Johnson. Motion passed 5-0 with 1 abstention.

DISCUSSION-Negotiated Agreement-Terms of Employment –Mr. Howard would like the board to begin processing a proposed change in this agreement.  His recommendation is to change Section III, Terms of Employment, Section A,  teachers requesting out of their contracts to May 1 instead of the current June 1.  The current date really puts the district at risk and has caused some real problems for hiring for next year.

INFORMATION ONLY- Legislative/State Aid update – Mr. Howard has included the state aid funds for next year in the  board packet. Course schedule – Has been drafted and Mrs. Pruter has started pre-registering students for classes.  Bus Driver Retirement - Dean Tidyman has retired- Thank You Dean for all your years of service to the district. Bus Driver New Hire – Mr. Howard has offered a position to Bev Unger to drive Dean’s route for next year. Custodial positions – Still need to fill this position.  Change in Secretarial position - Marlene Tidyman has been asked to fill the elementary secretarial position from 7:30 until 1:00 each day and then Mr. Howard will use paras to fill the position for the remainder of the day. 

The board would like to Thank Mr. Frecks for 34½ years of service.

CORRESPONDENCE –Thank You notes were received from: The Family of Dan Bowlin (Mrs. Sullivan’s father), Hayes Center AWANA Club, Mrs. Richter.

FUTURE AGENDA ITEMS/OTHER- Multi-cultural policy/ Hot Lunch/Breakfast prices for 13-14/Social Studies Texts/         Electronic meetings/Possibility of 6^th grade participating with Jr. High

President Anderjaska adjourned the meeting at 9:44 P.M.

The next regular scheduled meeting of the board of education will be June 3, 2013 at 7:00 P.M.

Submitted by Marian Richards, Board Secretary

These are a full draft of the minutes that will be considered for approval at the next regular Board meeting.